A Cloud-Based “Cheat Sheet”
More and more businesses are moving their accounting operations from QuickBooks to more comprehensive, cloud-based business software. After all, Consumer Affairs reports that Intuit – QuickBooks earned just one out of five stars for its overall satisfaction rating. Nearly two decades ago, when QuickBooks was first released, it served as an innovative bookkeeping solution for many companies. However, the world of business technology has transformed dramatically since then, and better systems have risen to the top of the marketplace.
Forbes contributor, Gene Marks, predicted this mass exodus nearly three years ago, in his piece entitled “ Why Your Company May Dump QuickBooks This Year.” He advises business owners: “Believe it or not, your company is about to be part of an enormous wave of change in the next few years…That’s because the cloud has caught up to the accounting world.”
Of course, each organization has different problems, preferences, and needs, so SCS Cloud created a quiz you can take to figure out if it’s time for you to switch from QuickBooks to another software suite. We’ve broken down our questionnaire into five distinct parts (one, two, three, four, and five), each covering a particular component of your accounting functionality. Considering these questions should help you determine if QuickBooks could be to blame for your bookkeeping woes.
If you find out that QuickBooks is the problem, we don’t want to leave you suffering. You can turn your accounting concerns around completely by adopting the right software instead. Our quiz has an answer key! In the following “cheat sheet,” we explain how cloud-based technology solves the problems posed by QuickBooks.
Do You Gripe About Glitches? Debug Your Books!
In part one of our quiz, we went over how constant bugs and seemingly endless troubleshooting could put a damper on your business. Unfortunately, many QuickBooks users report running into these problems on a consistent basis. It’s difficult to keep your accounts in order if your software regularly malfunctions.
QuickBooks is likely error-prone because its foundations are outdated. Today’s QuickBooks software is built with the same basic structure as its predecessor programs. Cloud-based solutions are much more flexible, plus many of them automatically update on a regular basis, streamlining their systems and catching any potential defects before you ever encounter them. The SCS Cloud team also provides support and training to help you work through whatever minimal issues may arise.
Are Add-Ons Cluttering Up Your Accounts? Find a Fully Integrated System!
Many business owners who’ve been using QuickBooks since the beginning try to hang on to this familiar program even as it becomes obsolete. In your efforts to make QuickBooks work, you’ve probably accumulated a variety of additional programs to perform the functions QuickBooks can’t. This may seem to be a workable short-term solution, but it is likely to cause long-term problems. The possibility for error increases exponentially with each new piece of software you introduce, plus these programs are probably not integrated with each other, creating more work for you and your employees.
If you’ve been cheating on QuickBooks with other programs to perform your accounting, it’s probably time to just move on. Luckily, there are solutions out there that can do everything your business needs. Fully integrated cloud-based systems provide the advanced accounting functionality you need, so you can use one program, not several. The seasoned specialists at SCS Cloud can consult with you to help you find the features you need in a cloud-based business suite. In addition, we provide custom development, tailoring your system to your exact specifications.
Your Software Can’t Keep Up? Switch to a Swifter Cloud-Based Software!
In today’s fast-paced digital age, QuickBooks is often anything but quick. Sluggish software is an increasingly pervasive problem for QuickBooks users. Even the support site, QuickBooks Repair Pro, acknowledges that this is a major problem: “Do you have a slow QuickBooks file whose performance sucks? Does it take forever to do anything in QuickBooks? …You are not alone. These issues are occurring more and more, especially if you keep upgrading to the newest version of QuickBooks year after year.”
Rather than desperately trying to speed up QuickBooks, you can truly upgrade with a cloud-based system. Since your information will be stored on a remote server and accessed via the Internet, you won’t have to worry about hardware slowdowns. In addition, contemporary cloud solutions use some of the latest, most sophisticated software to satisfy your need for speed.
Are You Still Doing Data Entry? Cloud Solutions Could Cut Down Your Hassle!
Data entry is many employees’ least favorite activities. If you and your team are spending hours each week on this dreaded, tedious task, QuickBooks may be harming more than helping. After all, one of the purposes of accounting applications is to minimize the manual work required to keep your books in order.
Tech-savvy business owners are likely utilizing CRM (Customer Relationship Management), ERP (Enterprise Resource Planning), E-Commerce, PSA (Professional Services Automation), and other types of business applications in addition to QuickBooks. Each of these serves an important function in your business, but many are not interoperable with QuickBooks, meaning that they cannot automatically transfer data back and forth. This means that you could be spending time not just entering data, but re-entering it into each program.
A comprehensive cloud-based business suite saves you this headache. In its report, “The Top Five Signs Your Business Has Reached the Limits of QuickBooks,” NetSuite explains how its top-ranked, cloud-based software solves this particular problem: “Unlike QuickBooks, NetSuite supports all your accounting, sales and service, inventory, fulfillment, and e-commerce operations in one integrated business management suite. NetSuite eliminates costly integration work to glue business processes and departments together, and you no longer need to waste time manually re-entering information between systems.”
With a cloud-based solution like NetSuite, you can spend your time improving productivity and profits rather than plodding through data entry.
Can’t Get a Broad Overview of Your Books? Get a Better View from the Cloud!
An apparent advantage of accounting software is the reports and projections it can generate, allowing you to “zoom out” on your businesses and analyze how it’s faring financially across departments. Myriad glitches in reporting make this difficult to accomplish with QuickBooks. Late, flawed, glitchy, or slow-to-process reports could be costing your business more than you realize. In addition, if you’re using other programs to supplement QuickBooks, dispersing your data across these applications could make it difficult or even impossible to access for accurate projections and reports.
With an integrated cloud-based business software suite, you can easily store and share important information. Many of these programs also include advanced features that provide even more precise and powerful projections. For example, NetSuite explains its software’s superiority: “When companies move from QuickBooks to NetSuite, they get real-time, hassle-free access to their business’s performance that they simply couldn’t achieve before. The reason is that unlike QuickBooks, NetSuite unifies finances, inventory, sales, and service information in a single repository, together with built-in dashboards, reporting, and analytics.” To see the bigger picture of your business, you simply need to sail higher with the capabilities of the cloud.
Contact SCS Cloud Today
Do you want more answers? Are you ready to make the transition from QuickBooks to a cloud-based system that will better suit your needs? Contact SCS Cloud today to schedule your free first consultation.
Continue on with the rest of this QuickBooks-centric series.
- Is it Time to Move On From QuickBooks?
- Continue the Quiz: Are You Cheating On QuickBooks?
- QuickBooks – Quiz, Part Three: Is Your Accounting Software Sluggish?
- QuickBooks – Carry On With Our Quiz: Have You Fallen Prey to Dreaded Data Entry?
- The Final QuickBooks Questions: Can You Zoom Out On Your Company?
- Our QuickBooks Answer Key: A Cloud-Based “Cheat Sheet”.